Project Coordinator - Construction/Project Management
Company: CBRE
Location: San Bruno
Posted on: May 13, 2022
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Job Description:
Posted05-May-2022Service lineGWS SegmentRole typeFull-timeAreas
of InterestAdministrative, Construction, Project Management,
Property ManagementLocation(s)San Bruno - California - United
States of America, San Jose - California - United States of
America, Sunnyvale - California - United States of AmericaJOB
SUMMARYReporting to the global complex program lead. The purpose of
this position is to provide administrative support to the Global
Complex Program Management team.The complex programs consist of
three strategic client initiatives: Carbon free by 2030, Future of
Workplace and Digital Buildings.The role is global and will support
our US, EMEA, APAC and India regions.ESSENTIAL DUTIES AND
RESPONSIBILITIESOversees and manages project documentation and
coordinates documentation revisions and distributions.Prepares
standard project status reports for program teams or work group,
client and management. Reports typically include: status update,
budget, schedule and risk.Coordinates and schedules meeting and
communication plan(s) among the team and/or client. Coordinates and
obtains vendor quotations for processing. Coordinates change
orders, change directives (CD) and contemplative change notices
(CCN) with consultants and vendors. Contract administration,
including attending tender openings and recording results, issuing
letters of acceptance and regret, updating tender tracking log,
setting up tender opening dates and inviting tender
participants.Enters program information data (i.e. status updates,
schedule updates, cash flow forecasts) and documentation into
project/ program management technology tools (software
applications, web-based tools, job cost accounting tools).Processes
documentation for commitments (i.e. Agreements, Contracts, Work
Authorizations, Purchase Orders).Prepares and reviews invoices and
pay applications for processing in accordance with compliance
requirements as per established governance of clients.Acts as a
point of contact for escalated matters among the team.Assists
Program Managers in maintaining metrics for SLA & KPI's.Assists
with programs administration deliverable (i.e. meeting minutes;
budget tracking; schedule updates; move management; closeout).Other
duties may be assigned.SUPERVISORY RESPONSIBILITIESNo formal
supervisory responsibilities in this position. May provide informal
assistance such as technical guidance, and/or training to
coworkers.QUALIFICATIONSTo perform this job successfully, an
individual must be able to perform each essential duty
satisfactorily.The requirements listed below are representative of
the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions.EDUCATION and EXPERIENCEHigh
School diploma or General Education Degree (GED) required.
Associate's Degree (AA/AS) , College Diploma in Architecture or
Engineering Technology or equivalent preferred. Minimum of one
year(s) of related experience.CERTIFICATES and/or
LICENSESNone.COMMUNICATION SKILLSAbility to comprehend and
interpret instructions, short correspondence, and memos and ask
clarifying questions to ensure understanding.Ability to write
routine reports and correspondence.Ability to respond to common
inquiries or complaints from clients, co-workers, and/or
supervisor.Ability to effectively present information to an
internal department and/or large groups of employees.FINANCIAL
KNOWLEDGERequires basic knowledge of financial terms and
principles. Ability to calculate simple figures such as
percentages.REASONING ABILITYAbility to understand and carry out
general instructions in standard situations.Ability to solve
problems in standard situations. Requires basic analytical
skills.OTHER SKILLS and ABILITIESIntermediate skills with project
management software and Google products. Proven organizational
skills.Ability to complete multiple tasks as assigned.SCOPE OF
RESPONSIBILITYDecisions made with general understanding of
procedures and company policies to achieve set results and
deadlines. Errors in judgment may cause short-term impact to
co-workers and supervisor.#INDSJCBRE is an equal
opportunity/affirmative action employer with a long-standing
commitment to providing equal employment opportunity to all
qualified applicants regardless of race, color, religion, national
origin, sex, sexual orientation, gender identity, pregnancy, age,
citizenship, marital status, disability, veteran status, political
belief, or any other basis protected by applicable law.NOTE: An
additional requirement for this role is the ability to comply with
COVID-19 health and safety protocols, including COVID-19
vaccination proof and/or rigorous testing.
Keywords: CBRE, San Bruno , Project Coordinator - Construction/Project Management, Professions , San Bruno, California
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