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Project Coordinator - Construction/Project Management

Company: CBRE
Location: San Bruno
Posted on: May 13, 2022

Job Description:

Posted05-May-2022Service lineGWS SegmentRole typeFull-timeAreas of InterestAdministrative, Construction, Project Management, Property ManagementLocation(s)San Bruno - California - United States of America, San Jose - California - United States of America, Sunnyvale - California - United States of AmericaJOB SUMMARYReporting to the global complex program lead. The purpose of this position is to provide administrative support to the Global Complex Program Management team.The complex programs consist of three strategic client initiatives: Carbon free by 2030, Future of Workplace and Digital Buildings.The role is global and will support our US, EMEA, APAC and India regions.ESSENTIAL DUTIES AND RESPONSIBILITIESOversees and manages project documentation and coordinates documentation revisions and distributions.Prepares standard project status reports for program teams or work group, client and management. Reports typically include: status update, budget, schedule and risk.Coordinates and schedules meeting and communication plan(s) among the team and/or client. Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.Enters program information data (i.e. status updates, schedule updates, cash flow forecasts) and documentation into project/ program management technology tools (software applications, web-based tools, job cost accounting tools).Processes documentation for commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).Prepares and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.Acts as a point of contact for escalated matters among the team.Assists Program Managers in maintaining metrics for SLA & KPI's.Assists with programs administration deliverable (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).Other duties may be assigned.SUPERVISORY RESPONSIBILITIESNo formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance, and/or training to coworkers.QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and EXPERIENCEHigh School diploma or General Education Degree (GED) required. Associate's Degree (AA/AS) , College Diploma in Architecture or Engineering Technology or equivalent preferred. Minimum of one year(s) of related experience.CERTIFICATES and/or LICENSESNone.COMMUNICATION SKILLSAbility to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.Ability to write routine reports and correspondence.Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.Ability to effectively present information to an internal department and/or large groups of employees.FINANCIAL KNOWLEDGERequires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.REASONING ABILITYAbility to understand and carry out general instructions in standard situations.Ability to solve problems in standard situations. Requires basic analytical skills.OTHER SKILLS and ABILITIESIntermediate skills with project management software and Google products. Proven organizational skills.Ability to complete multiple tasks as assigned.SCOPE OF RESPONSIBILITYDecisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.#INDSJCBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.

Keywords: CBRE, San Bruno , Project Coordinator - Construction/Project Management, Professions , San Bruno, California

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