Accounts Payable Associate
Company: Innova Solutions
Location: San Francisco
Posted on: April 17, 2024
Job Description:
Innova Solutions is immediately hiring for an Accounts Payable
Associate Position type: Full time - Contract to HireDuration: 6 -
12 months Contract/ Contract to hireLocation: San Francisco, CA -
will be working form home 3 days a weekAs an Accounts Payable
Associate, you will:POSITION SUMMARY:The Accounts Payable Associate
position is responsible, under the guidance of the Accounting and
Payroll Operations Manager for the weekly process of accounts
payable in Concur and the transmission of the data into MIP. This
position provides concur technical support and assistance on
payment status to employees across the organization. In addition,
the position will assist in preparation of the month end close
reporting process which is prepared on an accrual basis of
accounting.REPORTING RELATIONSHIPS:This position will report
directly to the Accounting and Payroll Operations Manager and will
collaborate with other accounting and finance staff.ESSENTIAL
FUNCTIONS:Accounts Payable:
- Responsible for the weekly accounts payables process including
receiving, reviewing and enter accounts payable invoices in Concur
in a timely manner.
- Work with others to ensure accuracy, proper coding and
appropriate approvals for weekly AP run
- Maintain and update Concur invoicing platform and process
including adding and updating vendors and ACH information, GL code,
cost centers and maintaining users accounts
- Upload weekly A/P check run to disbursing bank for positive pay
process and resolve suspended items
- Perform research and analysis on payments and historical
spending as requested
- Work closely with other staff and vendors and actively respond
to inquiries from employees and outside customers
Follow-up/research and resolve vendor issues
- Follow up on ACH rejections. Resolve rejection issues and
reissuance.
- Import expense and payment data from Concur into MIP
- Ensure proper 1099 maintenance and prepare 1099 and other
relates tax annual fillings. Respond to IRS notifications regarding
1099 matters and ensure compliance with IRS instructions regarding
1099s
- Prepare monthly journal entries for wire and ACH transactions,
expense accruals, prepaid amortization, and other monthly closing
tasks as requested
- Perform month-end reconciliation of A/P subsidiary ledger to
G/L, ensuring uncashed checks are appropriately addressed
timely
- Prepare audit schedules related to Accounts Payable, monitor
expiration dates of contracts, budget limits and ensure
disbursements are in compliance with applicable consulting
agreement, service contract or grant agreement
- Work closely with internal control auditors on A/P
processes
- Prepare schedules for 990 consultant compensation
- Respond to internal and external inquiries timely, accurately,
and courteously
- Reconcile statements and research exceptions on a monthly
basis
- Prepare accruals for year-end close procedures
- Ensure month end close (expenses) along with collaborating with
billing department for accurate vouchering.
- Communicate accurately and effectively with all
stakeholders.
- Ensure all expense reconciliations are timely processed and
approved by deadlines. Communicate delays to senior team and
executive team.Other Functions:
- Perform other duties/special projects as assigned
- The Accounts Payable Associate may perform other duties as
necessary to support the Finance team
- Ad Hoc reports and inquiriesSKILLS REQUIRED:
- Must be PC proficient and able to thrive in a fast-pace
setting. Experience with Concur Invoicing and Abila MIP system is a
plus.
- Strong experience with Excel, and Microsoft Outlook
- High attention to accuracy and details
- Ability to meet assigned deadlines
- Ability to review and self-check work for accuracy and
completeness
- High degree of customer service
- Excellent communication skills, verbal and written.
- Must be proactive and work independentlyEDUCATIONAL AND OTHER
REQUIREMENTS:An Associate's Degree in accounting or equivalent
experience is required. This position requires a minimum of two
years of experience in Accounts Payable and other entry level
accounting entries. The position is demanding and requires
self-motivation and a team approach. Individual will be committed
to Company's mission.Qualified candidates should APPLY NOW for
immediate consideration! Please hit APPLY to provide the required
information, and we will be back in touch as soon as possible.We
are currently interviewing to fill this and other similar
positions. If this role is not a fit for you, we do offer a
referral bonus program for referrals that we successfully place
with our clients, subject to program guidelines. ASK ME HOW.Thank
you!YOUR NAMESr. Technical RecruiterSimran GwalaniPAY RANGE AND
BENEFITS:Pay Range*: $23/hr - $27/hr on W2*Pay range offered to a
successful candidate will be based on several factors, including
the candidate's education, work experience, work location, specific
job duties, certifications, etc.Benefits: Innova Solutions offers
benefits( based on eligibility) that include the following: Medical
& pharmacy coverage, Dental/vision insurance, 401(k), Health saving
account (HSA) and Flexible spending account (FSA), Life Insurance,
Pet Insurance, Short term and Long term Disability, Accident &
Critical illness coverage, Pre-paid legal & ID theft protection,
Sick time, and other types of paid leaves (as required by law),
Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS: Founded
in 1998 and headquartered in Atlanta, Georgia, Innova Solutions
employs approximately 50,000 professionals worldwide and reports an
annual revenue approaching $3 Billion. Through our global delivery
centers across North America, Asia, and Europe, we deliver
strategic technology and business transformation solutions to our
clients, enabling them to operate as leaders within their
fields.Recent Recognitions:
- One of Largest IT Consulting Staffing firms in the USA -
Recognized as #4 by Staffing Industry Analysts (SIA 2022)
- ClearlyRated - Client Diamond Award Winner (2020)
- One of the Largest Certified MBE Companies in the NMSDC Network
(2022)
- Advanced Tier Services partner with AWS and Gold with
MSWebsite: Innova Solutions is an Equal Opportunity Employer and
prohibits any kind of unlawful discrimination and harassment.
Innova Solutions is committed to the principle of equal employment
opportunity for all employees and to providing employees with a
work environment free of discrimination and harassment on the basis
of race, color, religion or belief, national origin, citizenship,
social or ethnic origin, sex, age, physical or mental disability,
veteran status, marital status, domestic partner status, sexual
orientation, or any other status protected by the statutes, rules,
and regulations in the locations where it operates. If you are an
individual with a disability and need a reasonable accommodation to
assist with your job search or application for employment, please
contact us at or (770) 493-5588. Please indicate the specifics of
the assistance needed. Innova Solutions encourages all interested
and qualified candidates to apply for employment opportunities.
Innova Solutions (HireGenics/Volt) does not discriminate against
applicants based on citizenship status, immigration status, or
national origin, in accordance with 8 U.S.C. - 1324b.The company
will consider for employment qualified applicants with arrest and
conviction records in a manner that complies with the San Francisco
Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for
Hiring Ordinance, and other applicable laws.American Cybersystems,
Inc is acting as an Employment Agency in relation to this
vacancy.
Keywords: Innova Solutions, San Bruno , Accounts Payable Associate, Accounting, Auditing , San Francisco, California
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