Research Administrator 3 (Remote-Hybrid Opportunity)
Company: Stanford Medicine
Location: San Bruno
Posted on: May 9, 2022
Pay Grade: I
The Department of Pediatrics is seeking a highly motivated Research
Administrator 3 to join an elite group of dedicated and talented
professionals in the central research administration finance team.
This is an opportunity for someone who thrives working in a team
environment and contributing to the research mission associated
with child health.
Reporting to the Team Manager of Research Administration, the
position will coordinate regularly with the Pediatrics Central
Research Administration Finance Team ( PCRAFT ), while overseeing
her/his own research financial portfolio. This position is
responsible for cost analysis, forecasting, variance analysis,
capital equipment acquisition, processing financial transactions,
preparing journal entries and labor distribution
schedules/adjustments, transfer of expenses from clearing accounts,
reconciling accounts, budget preparation, award set-up, interim
reporting, including closeout of accounts in the portfolio. The
research administrator will coordinate regularly with faculty,
division managers, administrative peers and campus partners and
will serve as a primary point of contact for administration of
research-related activities in compliance with sponsor, department,
and university guidelines and government regulations to ensure
smooth management of projects . The successful candidate will have
a minimum of five years' prior professional experience managing
research awards and budgets, preferably in a university environment
or five years of professional experience in the
financial/accounting sector. The candidate should be able to
influence refinements of processes and positive outcomes; encourage
and support independent thinking; recognize and acknowledge the
skills of team members and utilize their strengths to the benefit
of the team; inspire and motivate teamwork for achieving goals; and
cultivate a culture of excellence. The working title of this
position is Senior Research Finance Manager. This position offers
flexible workspace arrangements which include telecommuting and/or
remote working. Qualified and interested candidates are encouraged
to submit a resume and cover letter.
- May develop, prepare, revise, and finalize project budgets (IE:
internal funding opportunities); obtain cost sharing commitment and
support. Serve as liaison and active partner between principal
investigators, Office of Research Administration, research groups,
and other departments; respond to sponsor inquiries; advise of new
- Collaborate with Office of Research Administration to ensure
awards are set up properly and cost-sharing requirements are
fulfilled; initiate cost transfers.
- Review and approve expenditures, advise on post award spending
and commitment activity, and oversee compliance related to fund and
- Develop and communicate reports supporting project status;
create forecasting models, scenarios, and decision aides.
- Manage contract closeout process and audit inquiries; submit
final reports and certificates.
- Interpret complex university and government policies (FAR, Cost
Accounting Standards, Office of Management and Budget circulars,
sponsored guidelines, etc.) for project and university personnel
and help guide other staff in interpreting complex policies.
- Identify and implement process improvements. May participate in
and lead cross campus projects. Train and advise on issues
requiring specific technical expertise.
- Oversee and review work of other staff; supervise, train and
mentor other staff.
- Serve as a resource on subject area to principal investigator
* - Other duties may also be assigned
- Extensive knowledge of policies related to research
administration (Uniform Guidance, sponsor policies and
- Knowledge and experience with grant and contract administration
and managing the financial aspects of sponsored projects
- Strong understanding of Stanford systems: Stanford Electronic
Research Administration (SeRA), Oracle Financials, Faculty
Financial Inquiry Tool, iLab, Business Intelligence reporting
- Supervisory experience
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and five years of job related experience, or
combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Expert knowledge and fluency of governmental regulations (e.g.
FAR, A-21, A-110, A-133, CAS).
- Knowledge and ability to understand, interpret, and communicate
university policies and procedures.
- Excellent oral, written, and communication skills.
- Excellent analytical skills; demonstrated proficiency in Excel
and web-based tools.
- Strong accounting skills; knowledge of accounting
- Knowledge of procurement needs, including sole-sourcing, cost
analyses, vendor requirements, and small business reporting.
- Strong knowledge of property management requirements related to
Stanford or non-Stanford title of equipment and fabrications.
- Expert in project management, including managing international
collaborations and complex multi-sub award contracts.
- Knowledge of personnel management, including proposing effort
for and training and hiring of students, post-doctoral scholars,
academic appointments, regular staff, bargaining unit staff, and
consultants, along with the circumstances appropriate for each type
- Extreme attention to detail.
- Ability to review a proposal or manage a project with
understanding of the overall scope and goal of each sponsored
- Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
- Cardinal Curriculum I and II must be completed to remain in
- Certified Research Administrator, Accountant or Auditor, MBA,
project management certification, or similar credential
- Frequently sit, grasp lightly, use fine manipulation and
perform desk-based computer tasks, lift, carry, push and pull
objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone,
write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20
* - Consistent with its obligations under the law, the University
will provide reasonable accommodation to any employee with a
disability who requires accommodation to perform the essential
functions of his or her job.
- Schedule: Full-time
- Job Code: 4483
- Employee Status: Regular
- Pay Grade: A20
- Department URL: http://genetics.stanford.edu/
- Requisition ID: 93648 As an organization that receives federal
funding, Stanford University has a COVID-19 vaccination requirement
that will apply to all university employees, including those
working remotely in the United States and applicable
subcontractors. To learn more about COVID policies and guidelines
for Stanford University Staff, please visit
Keywords: Stanford Medicine, San Bruno , Research Administrator 3 (Remote-Hybrid Opportunity), Accounting, Auditing , San Bruno, California
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