Research Administrator 3
Company: Stanford Medicine
Location: San Bruno
Posted on: January 10, 2022
This position is based on the Stanford campus and hybrid
(working on-site and working from home) which is subject to
The Stanford Department of Pediatrics is committed to advancing the
health of infants, children, and adolescents through innovative
medical care, research, education, training, and advocacy. The
Department currently has about 150 faculty with active awards, -90
research postdocs, -110 clinical/research fellows, -525 active
external awards, -$60M of externally funded research, and -$51M of
internally/gift funded research. We are seeking a Research
Administrator 3 (RA3) to join our dynamic Office of Pediatric
Research Development (
https://med.stanford.edu/pediatrics/research/PedsRDTeam.html ) and
manage the proposal preparation activities for a large volume and
diverse set of complex, federal and non-federal sponsored research
projects, involving multiple sub-awards, principal investigators,
and/or cross-school initiatives.
Specifically, this RA3 will:
(1) Oversee pre-award research administration processes for junior
faculty, we currently have 19 assistant faculty (UTL, UML, NTRL)
and faculty new to Stanford that are submitting grants;
(2) Manage proposal preparation activities for complex proposals,
e.g., large program projects and training grants;
(3) Provide training and mentorship to research administrator
during on-boarding as well as on-going training;
(4) Collaborate with research administrators in the department to
form a community of practice for peer mentorship and training.
- Prepare complex proposals within parameters of sponsored and
non-sponsored research guidelines. Oversee and communicate
submission process, both paper and electronic; resolve issues
relating to proposal preparation and submittal process.
- Develop, prepare, revise, and finalize project budgets, and
provide budget justification; obtain cost sharing commitment and
support. Serve as liaison and active partner between principal
investigators, Office of Sponsored Research, research groups, and
other departments; respond to sponsor inquiries; advise of new
- Develop and communicate reports supporting project status, such
as using project management tools like Smartsheets; create
timelines & checklists for project management.
- Develop or contribute to outreach strategy related to program
communications, development, partnerships, and funding
- Interpret complex university and government policies (FAR, Cost
Accounting Standards, Office of Management and Budget circulars,
sponsored guidelines, etc.) for project and university personnel
and help guide other staff in interpreting complex policies.
- Collect and input trainee and mentor data, such as research
outputs (grants, publications, etc.) into Xtract for training
grants, e.g., NIH's T32s
- Identify and implement process improvements. Participate in and
lead cross campus projects. Train and advise on issues requiring
specific technical expertise.
- Oversee and review work of other staff. May supervise, train
and mentor other staff. Develop a community of practice for
research administrators within the Department to share best
practices and network.
- Serve as a resource on subject area, e.g., pre-award processes,
to principal investigator staff.
- Manage creation and updating of department-focused research
* - Other duties may also be assigned
- Expert knowledge of research administration, especially
- Collaborative with strong interpersonal skills
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and five years of job related experience, or
combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Expert knowledge and fluency of governmental regulations (e.g.
FAR, A-21, A-110, A-133, CAS).
- Knowledge and ability to understand, interpret, and communicate
university policies and procedures.
- Excellent oral, written, and communication skills.
- Excellent analytical skills; demonstrated proficiency in Excel
and web-based tools.
- Strong accounting skills; knowledge of accounting
- Knowledge of procurement needs, including sole-sourcing, cost
analyses, vendor requirements, and small business reporting.
- Strong knowledge of property management requirements related to
Stanford or non-Stanford title of equipment and fabrications.
- Expert in project management, including managing international
collaborations and complex multi-sub award contracts.
- Knowledge of personnel management, including proposing effort
for and training and hiring of students, post-doctorals, academic
appointments, regular staff, bargaining unit staff, and
consultants, along with the circumstances appropriate for each type
- Extreme attention to detail.
- Ability to review a proposal or manage a project with
understanding of the overall scope and goal of each sponsored
- Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
- Cardinal Curriculum I and II must be completed to remain in
- Certified Accountant or Auditor, MBA, project management
certification, or similar credential desired.
- Frequently sit, grasp lightly, use fine manipulation and
perform desk-based computer tasks, lift, carry, push and pull
objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone,
write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20
* - Consistent with its obligations under the law, the University
will provide reasonable accommodation to any employee with a
disability who requires accommodation to perform the essential
functions of his or her job.
Additional PHYSICAL REQUIREMENTS:
Additional WORKING CONDITIONS:
- Schedule: Full-time
- Job Code: 4483
- Employee Status: Regular
- Pay Grade: I
- Department URL: http://pediatrics.stanford.edu/
- Requisition ID: 91547 As an organization that receives federal
funding, Stanford University has a COVID-19 vaccination requirement
that will apply to all university employees, including those
working remotely in the United States and applicable
subcontractors. To learn more about COVID policies and guidelines
for Stanford University Staff, please visit
Keywords: Stanford Medicine, San Bruno , Research Administrator 3, Accounting, Auditing , San Bruno, California
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